Introduction
A Space Only stand will NOT have electrics or walls provided by the Organiser. Please be aware that the floor of the CTICC 2 is already carpeted in grey.
Please ensure that you select an EXSA accredited stand builder. EXSA members are vetted to ensure safety and service standards are met by the company. For more information, or to find an EXSA member please go to https://www.exsa.co.za/
We also have some Stand Contractor recommendations Here. This needs to link to recommendations section.
Maximum height for all stands (floor standing elements) is 4m.
Stand Plan Submission
Please send the following documents for review and approval to Seren Briant [email protected] by 17th April 2025.
- Stand layout plans (elevation and plan view drawings)
- Method Statement
- Risk Assessment
- Appointment of Certified Electrician – including their public liability, letter of good standing and registration with the Department of Labour
- BDM12 – appointment of a structural engineer*
*The BD12 Form is an appointment of a structural engineer. This is a requirement for stands 2.5m and higher, as well as for stands that have a bulkhead/roof that exceeds 1m², no matter the height.
The safety team may also request:
- Letter of Good Standing for Injuries on Duty (COIDA)
- Public Liability Insurance Certificate from the Principal Contractor
- Construction Supervisor Appointment
- Ladder Checklist (if applicable)
- Pneumatic Equipment Checklist (if applicable)
What you need to supply:
- 1 x Stand Design Comprised of a scaled drawing of your proposed design.
Plan view(s) – incl. heights / Elevation(s) of all ground-based construction including height of raised platform floors. - 1 x Method statement
Which must detail the materials, machinery and methods involved in the building and subsequent removal of your stand. Your method statement must also specifically include a statement to describe how the stability is ensured during the build and breakdown phases and how the stability has been pre-tested. - 1 x Risk assessment
Which must identify any perceived risks associated with the work laid out in your design and method statement.
Please send the above documents to: Seren Briant [email protected]
The deadline for all stands is 17 April 2025.
Please always try to comfortably beat these deadlines rather than aiming for them – as this will ensure enough time is available to make changes to your designs if any are required.
Please note that onsite you will need to provide a hard copy safety file with the above included.
Complex Stands – confirming what this is
If your stand design falls into one of the categories below, it will be deemed Complex and will require review further from a structural engineer.
- Structures/walls over 2.5m in height
- Platforms or stages with access and a height equal to or higher than 0.50 m.
- Tiered seating with access to the general public.
Please note that double-deck stands are not permitted at this event.
Please submit your plans to Seren Briant [email protected]
Aesthetic rules/walling regulations
Some important points to consider when designing your stand.
The rules outlined below and in the CTICC Technical Regulations must be adhered to.
Please incorporate your stand number into your stand design for example include it in your back-wall graphics to allow buyers to locate your stand easily.
The height limit for all stands is 4m which includes the height of any raised platform floor.
Ramp access should be integrated into raised platform floors over 38cm.
Please note that no Rigging is permitted for this event.
All connection service chests located on the floors of the halls must be easily accessible at all times. The design of the stand can never obstruct access to any of the service chests. For this purpose, CTICC has the power to require compliance with this requirement.
If you are unsure about the location of your stand or would like confirmation, please contact the Operations Team.
Please consider your build up timetable when designing your stand as we are unable to let you build any earlier or later than the tenancy hours.
You must comply with all fire and electrical regulations, and full details of your electrical specifications must be included with your stand plans.
Space only exhibitors are responsible for walling to a minimum height of 2.5m any side adjoining another stand. Walls must be dressed above 2.4m in a plain, neutral colour to the maximum height of your stand. Branding and logos are not permitted on the rear of dividing walls where these overlook neighbouring exhibitors.
Solid runs of construction or walling along gangway edges are forbidden. All stands, irrespective of height, must have at least 50% of each side either open or fitted with (approved) transparent material with no more than a 4m continuous run of solid walling.
You must not leave any waste after breakdown or you will be charged a dilapidation bill from the Organisers. (this includes any collateral, flyers, brochures, etc.).
All build elements must be pre-fabricated. (Ensure that neither your own team members nor your appointed contractors intend to bring sheets of timber into the venue and attempt to build your stand from scratch on-site as this will not be permitted).
Dust generated from sawing and sanding on-site poses a serious health risk to anyone in the vicinity and will not be tolerated.
Please refer to the CTICC Technical Regulations and gGuide for further guidance. The gGuide includes information about: Carpets and other flooring, Disabled access for your stand, Doors, Fabrics, decoration and other display materials, Fire regulations, Wood, timber and walling.
Build up & Breakdown
Please refer to the timetable for access times. This needs to link to the timetable section.
Build-up Reminders
Working outside of your allotted build hours is not permitted. All stands should be completed within your allotted time.
Power is not guaranteed to be live for your stand until the morning of show open. If you require temporary power for use during build-up you must order this from Scan and Display
Children under 18 are strictly forbidden to be in the halls during build-up and breakdown. There are no exceptions to this rule.
Breakdown Reminders
Stands must be manned and operational until Friday 20th June at 14:00. Removal of material and equipment cannot begin before this time.
From 15:00, once the show has closed, the hall is clear of visitors and shell scheme exhibitors have left, you can start breaking down your stand.
No trollies or large packing materials will be allowed on the show floor until the hall is clear of visitors.
We cannot be held responsible for any items left unattended. After 16.30 on Friday 20th June all items will be classed as rubbish and thrown away. Costs for the removal of all items will be chargeable to the exhibitor.
Carpet & Flooring
The Hall for YES is already carpeted in grey carpet tiles. If you wish to remove these and input your own flooring please contact the Operations Team.
Disabled Access
When planning your stand, please take into account the needs of less able bodied visitors, and in particular, wheelchair access to ensure your stand design meets the regulations of the Equalities Act.
If a platform exceeds 38mm in height, a ramp (max gradient 1:12) must be incorporated to meet these regulations. Please ensure that the surface of your ramp is covered in a non-slip material, that contrasts in colour to the rest of the floor.
If space permits, please consider installing a sloped edge across the width of the stand.
Doors
If you are building a storeroom /office, doors must have a vision panel of 320mm x 320mm and must open outwards in the direction of exit. If your door is on the edge of the gangway, it must be recessed into the stand to avoid the door opening directly into the gangway.
Electrics
Please be aware that Early Bird booking rates apply.
You need to order a connection to the venue’s mains via Scan and Display for your lights and power, this can be done in the tasks section.
Fabrics
Textile fabrics used for interior display purposes on the stand must be flame-proofed or purchased already treated with an approved chemical in accordance with South African Bureau of Standards. Certain fabrics such as wool, twill or felt need not be proofed.
Textile fabrics used for interior decorating of stands must be fixed taunt and/or in pleats (not draped) to a solid backing secured 3″ above floor level and not touching light fittings.
Fire Regulations
The Fire Officer will provide fire extinguishers in designated areas to meet the Local Authority requirements. These extinguishers are not to be moved or covered. It is important that all exhibitors ensure that their staff and contractors are familiar with their operation and acquaint themselves with the location of the fire exits and alarm points in the venue.
Fire extinguishers are also available for individual stands. If you require a specific type of fire extinguisher for a particular type of work, please contact the Ecosafety Team. Once the show is open it is important that fire extinguishers are not moved.
To ensure as safe a show as possible there are strict regulations governing the materials that may be used in the construction of stands and in the demonstration of products. All materials used for building, decorating and covering of stands must be of non-flammable material (class one spread of flame). Please read the CTICC technical regulations
Materials must comply with the South African Bureau of Standards. Your stand will be inspected during build-up and the Operations Team may remove any offending materials, or close down a stand if it does not comply with fire regulations. If you require specific advice regarding fire regulations, please initially contact the Seren Briant [email protected] with full details of your planned activities.
Graphics & Branding
All stand structures, signs, exhibits must be confined within the area of your stand and may not project into or over the public gangway.
Please incorporate your stand number into your stand design. For example you can include it in your back-wall graphics to allow buyers to locate your stand easily.
Materials
All work must be carried out using non-flammable materials.
PAPER
Brown paper, corrugated paper and the like must not be used for stand dressing; particularly as backing/lining on stand structures. Artificial plants and flowers must not be used as they are combustible and give off fumes. Silk type flowers are acceptable if they have been fireproofed.
PLASTICS
Plastics must conform to South the African Bureau of Standards
Vinyl or plastic sheeting must comply with the South African Bureau of Standards
Lexan and Macralon are acceptable.
Perspex must not be used.
TIMBER
Timber of any thickness if impregnated and branded as fireproofed is acceptable.
Timber framing of stands in natural unproofed timber must be of a minimum thickness of 21mm.
Counters and floors of stands of natural unproofed timber must be of a minimum thickness of 21 mm. Where natural timber is used for floors it must be close-jointed.
Wood, chipboard or blockboard of a minimum thickness of 18mm, may be used in the construction of internally lit units, display plinths and for display screens or panels provided that these screens or panels do not form internal dividing partitions.
Plywood, hardboard, pulpboard or fibreboard rendered fire-resistant by an approved process of impregnation and bearing a distinguishing brand mark to indicate that it has been impregnated may be used.
The applied decorative finish of stands may be of natural (unproofed) timber of a minimum thickness 21 mm provided that the area of vertical wall services does not exceed 2.5 m for each square metre of exhibition floor area occupied by the stand.
Where such timber is used on the inside of the stand and extends within 600mm of a fabric ceiling, such fabric must be inherently non-flammable or durably flame proofed.
The use of softwood board is prohibited apart from counter tops and platforms, in which instance it must be impregnated to render it non-flammable and branded with a recognisable trademark.
Painting
No spray painting is permitted at the venue. Solvent based paints should not be used. Water based paints only to be used inside.
All waste products must be disposed of properly. Damage to the venue will be charged to the Exhibitor.
If you are painting your stand please refrain from using the toilets to clean your equipment.
Rigging & Banners
No exhibitor rigging is permitted at this event.
Working at Height
Clarion Events are supporting the new event industry initiative to reduce accidents caused by falling from a height. We ask all exhibitors to please join us in ensuring your teams and your contractors work as safely as possible. You can read more and download useful resources you can use to inform your teams and contractors at www.stop-the-drop.co.uk. Thank you for your support in this important matter.